Human Resources Assistant (50%)
The HR Assistant ensures timely implementation of Sojourners employee benefits, including responding to employee changes and questions, updating vacation and sick leave tracking, and maintaining systems and files under the direction of the VP/CHRO; and financial administration tasks under the direction of the Senior Accountant. The HR Assistant also works with the Office Manager and outsourced IT support in implementing new technology systems.
RESPONSIBILITIES:
- Update health insurance enrollment and COBRA; manage annual health insurance renewal and updates to staff.
- Update life/disability and dental insurance and FSA, dependent care, and transportation enrollments, including annual renewals and census reports.
- Assist with Sojourners 401k plan paperwork, questions from staff, and updates; file semimonthly 401k employer match reports; organize annual plan meeting for staff.
- Ensure departing staff protocols are implemented and files updated, in coordination with the Office Manager.
- Assist in keeping employee personnel files updated; circulate HR change forms; research new plan coverage and HR software as time and finances allow.
- Implement required state and optional training and other benefits of outsourced payroll service; ensure state unemployment insurance documentation.
- Financial administration tasks, including daily outsourced accounts payable gatekeeper role; weekly vendor maintenance, backups, and import processing; annual mailing of hardcopy federal tax returns; ad hoc filing and assistance with a variety of DC tax returns; monthly timesheet process.
- Assist in providing information as needed for the annual financial and workers’ compensation audits.
- Maintain organizational insurance and update coverage as needed.
- Research and implement efficiencies with payroll, timesheets, vacation tracking, etc., as needed and as finances allow.
Administrative Assistant to the President (50%)
The Administrative Assistant to the President coordinates the internal and external schedule and activities of the President’s office, manages the President’s speaking events, provides administrative support for the Board of Directors, and provides support for organization initiatives on behalf of the President’s team.
RESPONSIBILITIES:
Administrative Support to the President and President’s Team (35 percent)
- Manage all aspects of the President’s schedule, providing context as needed to assist in discerning priorities and, coordinates briefings and staffing support as needed.
- Represent the President in making initial contacts, responding to invitations, and arranging meetings; provide appropriate follow-up to meetings involving the President.
- Screen correspondence; assist with the preparation of letters and other communications.
- Set-up and manage digital records for the President’s office and Board of Directors
- Coordinate technology needs, including telephone, software, hardware, and training
- Complete monthly expense forms for the President.
- Provide administrative support to the Board of Directors including preparation of materials, schedules, board records, and in-person support during meetings.
- Assist in organizational initiatives on behalf of the President’s team, including strategic planning, annual budget process, organization calendar, staff orientation and retreat, leadership convenings, The Faith Table and others.
- Other duties as assigned.
Speaking Event Support (15 percent)
- Manage incoming speaking event inquiries, including negotiating details of contracts, managing logistics of scheduled events, creating/editing Sojourners’ event publicity, and assisting with decision-making on speaking invitations. Invoice hosts for event-related expenses and track event receivables, including honoraria.
- Book all travel arrangements for President and any accompanying staff.
- Assist Senior Research Associate with preparation of briefing materials for events.
- Coordinate and integrate opportunities at speaking events with Advocacy, Mobilizing, Communications, and Advancement Teams to maximize opportunities.
- Provide administrative support and leadership to the expanded speakers bureau of Sojourners staff: helping to coordinate speaking events and negotiating and communicating with hosts.
QUALIFICATIONS:
- Minimum two years’ experience with HR benefits and basic office and financial administration; executive-level scheduling experience a plus.
- Knowledge of health insurance, 401k, FSA, and life/disability plans and requirements and office technology and systems; experience working with multiple external vendors.
- Excellent interpersonal skills to provide timely information and responses to new and current staff questions, board members, and speaking event hosts.
- Commitment to Sojourners’ racial justice, equity, inclusion, and belonging core values and competencies.
- Professional writing skills.
- Attention to detail and excellent organizational and time-management skills.
- Demonstrated ability to follow-through on tasks without continual oversight.
- Ability to analyze systems and create efficiencies.
TO APPLY:
Please send a cover letter, resume, and three professional reference contacts to jobs@sojo.net or HR and Administrative Assistant search, Sojourners, 408 C St. NE, Washington, DC 20002. Applications will be accepted until the position is filled. This position will be based in the Washington, D.C., office with minimum in-office days required.
Sojourners is an equal opportunity employer that continually seeks to diversify its staff and create an inclusive and equitable culture. People of color are highly encouraged to apply.
Starting annual salary for this position is $45,000 to $55,000, based on experience. Excellent benefits package includes fully paid health insurance, 20 days’ paid vacation, 12 days’ paid sick leave, 12 paid holidays, 401(k) plan with employer match, and a positive, faith-based work environment.